Project Manager

  • Department: Construction
  • Location: Redwood City, CA
DATE POSTED: October 18, 2019

Job Description

The Project Manager will be responsible for the management of all aspects of construction projects from start to finish, including all estimating, project scheduling, customer relationships and profitability including, but not limited to:

Responsibilities: Other duties include, but are not limited to:

  • Ensures that all construction work performed is of the highest quality
  • Prepares estimates and budgets with detailed written scopes of work
  • Communicates with or manages communications with the customer
  • Attend or review attendance of others at project meetings
  • Communicate customer needs, changes and general thoughts to Team Members
  • Market the capabilities of W. L. Butler Construction to the customer by showing our genuine concern for the timeliness, cost and quality of the customer’s project
  • Prepares owner commitment documents including contract and change orders and gives to Project Assistant for processing
  • Proactively contacts or manage proactive contact with Subcontractors and Superintendent/Working Foreman to discuss project
  • Prepares subcontractor commitment documents including the following and gives to Project Assistant for processing:
    • Subcontract Agreements, Work Orders, Purchase Orders – prior to subcontractor beginning work on project
    • Change Orders – prior to issuance of change order Project Manager is to ensure that subcontractor additional cost is warranted due to additional work authorized, change in scope of work and or owner or city request
  • Ensures that costs exceeding budget are passed to owner via change order
  • Generates appropriate owner correspondence, scheduling conflicts, weather delays, etc.
  • Negotiates all subcontracts including analysis of bids to ensure that the subcontractor quote is complete; providing detailed written scope of work and pre-qualification of subcontractors as required
  • Manage or review timing, quantities and condition of owner provided materials in relation to project schedule
  • Produces project schedule, trade coordination, monitors its progression with superintendents to ensure that the project is completed on schedule
  • Tracks budget variances and prepares reports for accounting department by the 1st of each month
  • Obtains or arranges for all necessary permits and complies with all city and associated department requirements
  • Supervises the activities of the project team to ensure compliance with company policies, safety standards and quality standards
  • Reviews Superintendent’s Daily Reports
  • Attends project Start-Up and Closeout meetings
  • Prepares and completes all punch-list issues
  • Directs superintendents
  • Directs design professionals
  • Reviews for accuracy and approves all invoices associated with project within 24 hours of receipt from project accountant
  • Reviews job cost report, at least monthly, to insure accuracy of costs in appropriate cost codes. Notifies Accounting Manager if costs are incorrect
  • Prepares owner billings or reviews owner billings prepared by Accounting Manager by the 1st of each month
  • Provides onsite inspections to ensure quality standards and safety practices are performed
  • Reviews and knows all plans and specifications to achieve the most cost effective project as possible
  • Mentors Project Engineers if applicable
  • Monitors project general conditions to ensure they remain within budget
  • Provides assistance to Senior Project Managers on larger projects if necessary
  • Attends weekly construction meetings
  • Keeps Senior Project Manager informed and updated on project performance
  • Compiles a “Punch List”; Completes or manages the completion of the “punch list” to the customer’s satisfaction; ensures that the customer signs off on the punch list at time of demobilization.
  • Clean or manage the the final cleanliness of the project site
  • Promotes new business leads and improves existing business relations with current clients

Requirements: Our ideal candidate would possess the following qualifications:

  • Our ideal candidate will be supportive in a team environment; think “big picture” and take into account long term implications while constantly analyzing ways to improve performance and product
  • Requires a minimum of 5 years of experience in the construction industry with strong emphasis on conceptual, hard estimating and management of commercial construction projects with experience closely corresponding to the responsibilities detailed above
  • Bachelor’s Degree in Construction Management preferred
  • Ability to perform the essential responsibilities of Project Manager and Superintendent
  • Intermediate to Advanced level in Microsoft Office Applications (Word, Excel and Outlook)
  • Advanced level in Microsoft Project
  • Advanced level in ProCore
  • Beginning level in Timberline
  • Experience in BIM, LEAN and LEED practices a plus
  • Intermediate level understanding of digital images (how to open, view, customize and print them)
  • Strong organizational skills, flexibility, and the ability to prioritize work assignments
  • Extreme attention to detail
  • Excellent written and oral communication skills
  • Leadership and motivational skills
  • Ability to work outside year round in all types of weather conditions
  • Available to work extended hours as required by project schedules, weather conditions or urgent circumstances
  • Able to travel throughout construction sites during all phases of a project and able to travel to jobsites which may be remote from the Bay Area
  • Motor vehicle driving record that is consistent with Company and insurance carrier standards and policies

If interested in this position, please forward your resume to Shannon Powell.

Apply for this position

If you would like to apply to join our winning team, please submit your resume to the appropriate contact or visit us on Linked-In.

Recruiters and Agencies/Search Firms:

If you are interested in assisting our HR Team with recruitment needs, please reach out to Monique Peetz in Southern California ( or Shannon Stienstra in Northern California (

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