Project Assistant

  • Department: Construction
  • Location: Redwood City, CA
DATE POSTED: February 26, 2020

Job Description

Looking for an all-star Project Assistant to join our team in Redwood City, CA

About us:

W. L. Butler is a full-service general contractor dedicated to project excellence and providing outstanding customer service throughout California. We build the right way – for our clients, our Team Members and our communities. We pride ourselves on Building What Matters.

The biggest part of our success is our talented and passionate team members. We offer an environment that encourages continuous learning and improvement, an amazing company culture, competitive salary and excellent benefits!

About the job:

The Project Assistant will be responsible for complete administrative support for the project team, maintaining accurate and thorough company records and project documentation. Other duties include, but are not limited to:

  • Supports and works with project team as required
  • Produces professional written correspondence on own accord and as directed
  • Coordinates bonding and insurance requirements
  • Creates, maintains and organizes current electronic and hard copy project files
  • Provides Superintendents with updated subcontractor and project information
  • Assists Accounting Department project related accounting
  • Prepares and records Notice of Completion and project closeout documents
  • Coordinates meetings
  • Pick up permits and other errands as required
  • Processes subcontractor and owner commitment documents
  • Assists with the bidding process as needed
  • Types and reviews/edits scopes of work provided by the Project Engineer and/or Project Manager
  • Distributes submittal samples
  • Organize, copy and file RFI’s as required
  • General knowledge of plans and specifications
  • Attends weekly construction meeting
  • Liaison between field and office Team Members
  • Mentors new hires and interns

We offer an environment that encourages continuous learning and improvement, an amazing company culture,  competitive salary and excellent benefits!

About you:

  • One to three years administrative work experience in the construction industry preferred
  • Intermediate to Advanced level in Microsoft Office Applications
  • Beginning to Intermediate level in Microsoft Project
  • Intermediate to Advanced level in Procore
  • Beginning level in Timberline
  • Beginning to Intermediate level understanding of digital images (how to open, view, customize and print them)
  • Intermediate level in AIA Construction Documents
  • Strong organizational skills, flexibility, and the ability to prioritize work assignments
  • Extreme attention to detail
  • Excellent written and oral communication skills

If interested in this position, please forward your resume to Shannon Powell.

Apply for this position

If you would like to apply to join our winning team, please submit your resume to the appropriate contact or visit us on Linked-In.

Recruiters and Agencies/Search Firms:

If you are interested in assisting our HR Team with recruitment needs, please reach out to Monique Peetz in Southern California ( or Shannon Stienstra in Northern California (

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