Sr. Project Manager-Irvine

  • Department: Construction
  • Location: Irvine, CA
DATE POSTED: November 1, 2019

Job Description

Looking for an all-star Senior Project Manager to join our team in Irvine, CA

About us:

W. L. Butler is a full-service general contractor with annual sales in excess of $275,000,000. Recognized as one of the top construction companies in the Western United States, we bring with us 40+ years of broad-based construction experience including financial institutions, corporate campuses, mixed-use buildings, multi-family housing, offices, medical facilities, non-profit and educational campuses, auto dealerships, warehouse/industrial parks, and retail centers. Our client portfolio includes national brand corporations, key property developers, non-profit agencies, and regional entrepreneurs.

W. L. Butler is a company that prides itself on innovation and creating the “next best thing,” which for us is Building Our Client’s Vision. Our goal is to deliver the value being demanded by our clients, and to do it better than our competition, which means employing the very best construction talent in the industry.

About the job:

The Senior Project Manager will be responsible for the successful management of all aspects of construction projects including estimating, scheduling, budgeting, client and subcontractor relations, commitment documents, profitability, documentation and training of project managers. Acts as mentor to an assigned direct report including Project Manager(s), Project Engineer(s) or Project Assistant(s). Other duties include, but are not limited to:

  • Ensures that all construction work performed is of the highest quality
  • Prepares estimates and budgets with detailed written scopes of work
  • Prepares owner commitment documents including contract and change orders and gives to Project Assistant for processing
  • Prepares subcontractor commitment documents including the following and gives to Project Assistant for processing:
  • Subcontract Agreements, Work Orders, Purchase Orders – prior to subcontractor beginning work on project
  • Change Orders – prior to issuance of change order Project Manager is to ensure that subcontractor additional cost is warranted due to additional work authorized, change in scope of work and or owner or city request.
  • Ensures that costs exceeding budget are passed to owner via change order
  • Generates appropriate owner correspondence, scheduling conflicts, weather delays, etc.
  • Negotiates all subcontracts including analysis of bids to ensure that the subcontractor quote is complete; providing detailed written scope of work and pre-qualification of subcontractors as required
  • Provides scheduling and coordination for each project including the daily monitoring of jobsite progression with superintendents to ensure that the project is completed on schedule
  • Tracks budget variances and prepares reports for accounting department by the 1st of each month
  • Obtains or arranges for all necessary permits and complies with all city and associated department requirements
  • Supervises the activities of the project team to ensure compliance with company policies, safety standards and quality standards
  • Reviews Superintendent’s Daily Reports
  • Attends project start up and close out meetings
  • Prepares and completes all punch-list issues
  • Directs superintendents and communicates performance issues to the General Superintendent and/or Chief Operating Officer or Vice President of Construction or Project Executive as appropriate
  • Directs design professionals on Design/Build Projects or when required
  • Reviews for accuracy and approves all invoices associated with project within 24 hours of receipt from project accountant
  • Reviews job cost report, at least monthly, to ensure accuracy of costs in appropriate cost codes. Notifies Accounting Manager if costs are incorrect
  • Prepares status reports on General Conditions and reviews them with the Project Superintendent
  • Prepares owner billings or reviews owner billings prepared by Accounting Manager by the 1st of each month
  • Reviews lien release status with Accounting Manager and notifies same of potential issues as they present themselves
  • Provides onsite inspections to ensure quality standards and safety practices are performed
  • Reviews and knows all plans and specifications to achieve the most cost-effective project as possible
  • Mentors Project Engineers if applicable
  • Monitors project general conditions to ensure they remain within budget
  • Aids in training to project managers
  • Attends weekly construction meetings
  • Keeps Chief Operating Officer and/or Vice President of Construction or Project Executive updated on project performance
  • Promotes new business leads and improves existing business relations with current clients
  • Prepare and participate in business development efforts and interviews including preparation and presentation of:
  • Conceptual Schedules
  • Conceptual budgets
  • Value Engineering Concepts and Opportunities
  • May be required to take a “lead role” in relations with core client(s) and be available / capable of responding to their long-term needs, expectations and vision

We offer an environment that encourages continuous learning and improvement, an amazing company culture,  competitive salary and excellent benefits!

About you:

  • Minimum of 10 years of experience in the construction industry with strong emphasis on

conceptual hard

estimating and management of commercial construction projects with experience closely corresponding to the responsibilities detailed above

  • Bachelor’s Degree in Construction Management preferred
  • Direct Report reports to Mentor
  • Assists in ensuring that all construction work performed is of the highest quality
  • Performs annual performance review and coaching
  • Establishes goals
  • Conducts one-on-ones with Direct Report
  • Attends Owner meetings as necessary
  • Attends City or Municipal meetings such as Planning Commission Meetings, etc. if helpful to the Project, Client or Design Professional(s)
  • Reviews and approves Owner Change Orders up to $100K if approved in advance by Owner
  • Reviews and approves Subcontractor Change Orders up to $100K.  If Change Order is not approved by Owner, Chief Operating Officer, Vice President or Project Executive approval is required
  • Approves PTO requests
  • Assists and reviews job cost reports and General Conditions Projections
  • Conducts Start Up and Close Out meetings with Direct Report
  • Supports Direct Report in submitting proposals to Owners
  • Assists and reviews estimates and budgets
  • Reviews project schedule with Direct Report(s)
  • Performs the job function of Direct Report in case of their absence
  • Provides support, education, Success strategies and problem-solving techniques in the following areas:
  • Weather and other schedule delays or impacts
  • Subcontractor issue resolution
  • Legal and project document interpretation
  • Client conflict issues and resolution
  • Project documentation
  • Procore
  • Microsoft Project or other Scheduling tools
  • Excel
  • Client Software (ProLog)
  • Time management and peer relations

If interested in this position, please forward your resume to Monique Peetz.

Apply for this position

If you would like to apply to join our winning team, please submit your resume to the appropriate contact or visit us on Linked-In.

Recruiters and Agencies/Search Firms:

If you are interested in assisting our HR Team with recruitment needs, please reach out to Monique Peetz in Southern California ( or Shannon Stienstra in Northern California (

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