Accounting Clerk

  • Department: Accounting
  • Location: Livermore, CA
DATE POSTED: August 1, 2019

Job Description

The Accounting Clerk is responsible for assisting the accounting department primarily with clerical duties such as filing, photo-copying and archiving

Responsibilities: Other duties include, but are not limited to:

  • Files Unconditional Lien Releases and Preliens weekly
  • Creates and maintains vendor files
  • Photocopies and files weekly invoices and timecards as needed for accounts receivable billings
  • Stamps and files invoices to be entered weekly
  • Stuffs and mails vendor checks as needed
  • Codes and enters overhead invoices
  • Codes and prepares excel spreadsheets for overhead invoices as needed
  • Faxes lien release requests and other accounting faxes as needed
  • Monitors and distributes all incoming faxes
  • Copies Owner billings as needed
  • Pulls and copies invoices from job cost reports for billing as needed
  • Files Timberline reports as needed
  • Files closed job reports monthly
  • Assists with dead storage as needed
  • Retrieves archived files from dead storage as needed
  • Provides backup support for accounting department as needed.
  • Files current and expired subcontractor insurance certificates as needed
  • Inputs W-9 and California contractor license information and files forms weekly
  • Updates vendor addresses in Timberline as needed
  • Requests copies of invoices from vendors as required
  • Files bank statements monthly
  • Boxes up and moves paid files to dead storage at year end
  • Creates new AP paid vendor folders and binders at year end
  • Provides back up support for Receptionist

Requirements: Our ideal candidate would possess the following qualifications:

  • At least one year office experience is required
  • Beginning level in Microsoft Office Applications (Word, Excel and Outlook)
  • Beginning level in Timberline
  • Strong attention to detail
  • Strong knowledge of the alphabet
  • Type at least 40 wpm
  • Ten-key by touch

If interested in this position, please forward your resume to Shannon Stienstra.

Apply for this position

If you would like to apply to join our winning team, please submit your resume to the appropriate contact or visit us on Linked-In.

Recruiters and Agencies/Search Firms:

If you are interested in assisting our HR Team with recruitment needs, please reach out to Monique Peetz in Southern California ( or Shannon Stienstra in Northern California (

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